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- docs/VISION.md: product vision + feature catalogue (MVP / post-MVP / later) - docs/specs/2026-06-02-mvp-architecture.md: MVP architecture + 16-entry decision log - reference/: Spectrum 5.0 cataloguing + Riksantikvarieämbetet source material (build-time reference) - CLAUDE.md: project guidance for Claude Code Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
182 lines
12 KiB
Markdown
182 lines
12 KiB
Markdown
---
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source: https://collectionstrust.org.uk/resource/cataloguing-suggested-procedure/
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publisher: Collections Trust
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license: Spectrum licence (https://collectionstrust.org.uk/spectrum/spectrum-licensing/)
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standard: Spectrum 5.0
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date_created: 2022
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retrieved: 2026-06-01
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language: en
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note: >
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Data dictionary extracted from the Spectrum 5.0 Cataloguing suggested procedure
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(HTML version, 2022 — text matches the 2017 Cataloguing.pdf, confirming it current).
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Each "unit of information" links to its canonical Collections Trust definition page.
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The prose procedure itself is in spectrum-5.0-cataloguing.md; this file is the
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field-level reference for data modelling.
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---
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# Spectrum 5.0 Cataloguing — Units of Information (data dictionary)
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Every catalogue record is built from "units of information" (fields). Spectrum tags
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each one with a **constraint** that maps directly to how we should model it:
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| Spectrum phrase | Modelling implication |
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| *use a standard format* | normalized/validated value (date, number, identifier pattern) |
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| *use a standard term source* | controlled vocabulary / term list (eg Getty AAT, KulturNav) |
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| *use a standard form of name* | authority record (person / organisation / place) — store once, link many |
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| *(none)* | free text |
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The recurrence of "term source" and "form of name" is the core architectural signal:
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**most fields are references to controlled vocabularies or authority records, not free
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strings.** This is the same point the raa.se technical-functions and datastandarder
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pages make (authority posts, controlled vocabulary, link-don't-duplicate).
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---
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## Core inventory minimum (must contain or link to)
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These are the accountability minimum — present (or linked) on every record.
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| Unit | Constraint | Definition |
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|---|---|---|
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| Object number | standard format | <https://collectionstrust.org.uk/resource/object-number> |
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| Object name | term source | <https://collectionstrust.org.uk/resource/object-name> |
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| Number of objects (if a group) | — | <https://collectionstrust.org.uk/resource/number-of-objects> |
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| Brief description (or image) | — | <https://collectionstrust.org.uk/resource/brief-description> |
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| Current location | Location reference name/number | <https://collectionstrust.org.uk/resource/current-location> · <https://collectionstrust.org.uk/resource/location-reference-name-number> |
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| Current owner | — | <https://collectionstrust.org.uk/resource/current-owner> |
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| Recorder | form of name | <https://collectionstrust.org.uk/resource/recorder> |
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| Recording date | standard format | <https://collectionstrust.org.uk/resource/recording-date> |
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## Object identification information
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| Unit | Constraint | Definition |
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|---|---|---|
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| Other number | (paired with type) | <https://collectionstrust.org.uk/resource/other-number> |
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| Other number type | term source | <https://collectionstrust.org.uk/resource/other-number-type> |
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| Title | — | <https://collectionstrust.org.uk/resource/title> |
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| Comments | — | <https://collectionstrust.org.uk/resource/comments> |
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| Distinguishing features | — | <https://collectionstrust.org.uk/resource/distinguishing-features> |
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| Responsible department/section | term source | <https://collectionstrust.org.uk/resource/responsible-department-section> |
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## Object description information
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| Unit | Constraint | Definition |
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|---|---|---|
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| Age | — | <https://collectionstrust.org.uk/resource/age> |
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| Colour | term source | <https://collectionstrust.org.uk/resource/colour> |
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| Content – activity | term source | <https://collectionstrust.org.uk/resource/content-activity> |
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| Content – concept | term source | <https://collectionstrust.org.uk/resource/content-concept> |
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| Content – date | standard format | <https://collectionstrust.org.uk/resource/content-date> |
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| Content – description | — | <https://collectionstrust.org.uk/resource/content-description> |
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| Content – event name | term source | <https://collectionstrust.org.uk/resource/content-event-name> |
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| Content – note | — | <https://collectionstrust.org.uk/resource/content-note> |
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| Content – object type | term source | <https://collectionstrust.org.uk/resource/content-object-type> |
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| Content – organisation | form of name | <https://collectionstrust.org.uk/resource/content-organisation> |
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| Content – other | term source | <https://collectionstrust.org.uk/resource/content-other> |
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| Content – people | form of name | <https://collectionstrust.org.uk/resource/content-people> |
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| Content – person | form of name | <https://collectionstrust.org.uk/resource/content-person> |
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| Content – place | form of name | <https://collectionstrust.org.uk/resource/content-place> |
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| Content – position | term source | <https://collectionstrust.org.uk/resource/content-position> |
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| Copy number | — | <https://collectionstrust.org.uk/resource/copy-number> |
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| Dimension | (composite) | <https://collectionstrust.org.uk/resource/dimension> |
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| Dimension measured part | term source | <https://collectionstrust.org.uk/resource/dimension-measured-part> |
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| Dimension value | — | <https://collectionstrust.org.uk/resource/dimension-value> |
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| Dimension value date | standard format | <https://collectionstrust.org.uk/resource/dimension-value-date> |
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| Dimension measurement unit | term source | <https://collectionstrust.org.uk/resource/dimension-measurement-unit> |
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| Edition number | — | <https://collectionstrust.org.uk/resource/edition-number> |
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| Form | term source | <https://collectionstrust.org.uk/resource/form> |
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| Inscription content | — | <https://collectionstrust.org.uk/resource/inscription-content> |
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| Inscription description | — | <https://collectionstrust.org.uk/resource/inscription-description> |
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| Material | term source | <https://collectionstrust.org.uk/resource/material> |
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| Object status | term source | <https://collectionstrust.org.uk/resource/object-status> |
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| Phase | term source | <https://collectionstrust.org.uk/resource/phase> |
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| Physical description | — | <https://collectionstrust.org.uk/resource/physical-description> |
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| Sex | term source | <https://collectionstrust.org.uk/resource/sex> |
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| Style | term source | <https://collectionstrust.org.uk/resource/style> |
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| Technical attribute | term source | <https://collectionstrust.org.uk/resource/technical-attribute> |
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| Technical attribute measurement | — | <https://collectionstrust.org.uk/resource/technical-attribute-measurement> |
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| Technical attribute measurement unit | term source | <https://collectionstrust.org.uk/resource/technical-attribute-measurement-unit> |
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## Object history and association information
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| Unit | Constraint | Definition |
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|---|---|---|
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| Associated activity | term source | <https://collectionstrust.org.uk/resource/associated-activity> |
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| Associated concept | term source | <https://collectionstrust.org.uk/resource/associated-concept> |
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| Associated date | standard format | <https://collectionstrust.org.uk/resource/associated-date> |
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| Associated event date | standard format | <https://collectionstrust.org.uk/resource/associated-event-date> |
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| Associated event name | term source | <https://collectionstrust.org.uk/resource/associated-event-name> |
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| Associated object | — | <https://collectionstrust.org.uk/resource/associated-object> |
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| Associated organisation | form of name | <https://collectionstrust.org.uk/resource/associated-organisation> |
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| Associated people | form of name | <https://collectionstrust.org.uk/resource/associated-people> |
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| Associated person | form of name | <https://collectionstrust.org.uk/resource/associated-person> |
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| Associated place | form of name | <https://collectionstrust.org.uk/resource/associated-place> |
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| Association type | term source | <https://collectionstrust.org.uk/resource/association-type> |
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| Object history note | — | <https://collectionstrust.org.uk/resource/object-history-note> |
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| Related object number | — | <https://collectionstrust.org.uk/resource/related-object-number> |
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## Field collection information
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| Unit | Constraint | Definition |
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|---|---|---|
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| Field collection date | standard format | <https://collectionstrust.org.uk/resource/field-collection-date> |
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| Field collection event name | term source | <https://collectionstrust.org.uk/resource/field-collection-event-name> |
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| Field collection method | term source | <https://collectionstrust.org.uk/resource/field-collection-method> |
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| Field collection number | — | <https://collectionstrust.org.uk/resource/field-collection-number> |
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| Field collection place | form of name | <https://collectionstrust.org.uk/resource/field-collection-place> |
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| Field collector | form of name | <https://collectionstrust.org.uk/resource/field-collector> |
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| Geological complex name | term source | <https://collectionstrust.org.uk/resource/geological-complex-name> |
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| Habitat | term source | <https://collectionstrust.org.uk/resource/habitat> |
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| Stratigraphic unit name | term source | <https://collectionstrust.org.uk/resource/stratigraphic-unit-name> |
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## Object production information
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| Unit | Constraint | Definition |
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|---|---|---|
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| Object production date | standard format | <https://collectionstrust.org.uk/resource/object-production-date> |
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| Object production organisation | form of name | <https://collectionstrust.org.uk/resource/object-production-organisation> |
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| Object production people | form of name | <https://collectionstrust.org.uk/resource/object-production-people> |
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| Object production person | form of name | <https://collectionstrust.org.uk/resource/object-production-person> |
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| Object production place | form of name | <https://collectionstrust.org.uk/resource/object-production-place> |
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| Object production reason | term source | <https://collectionstrust.org.uk/resource/object-production-reason> |
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| Technique | term source | <https://collectionstrust.org.uk/resource/technique> |
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## Object owner's contribution information
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| Unit | Constraint | Definition |
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|---|---|---|
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| Owner's personal experience | — | <https://collectionstrust.org.uk/resource/owners-personal-experience> |
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| Owner's personal response | — | <https://collectionstrust.org.uk/resource/owners-personal-response> |
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| Owner's reference | — | <https://collectionstrust.org.uk/resource/owners-reference> |
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| Owner's contribution note | — | <https://collectionstrust.org.uk/resource/owners-contribution-note> |
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## Reference information
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| Unit | Constraint | Definition |
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|---|---|---|
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| Reference | — | <https://collectionstrust.org.uk/resource/reference> |
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| Reference author/editor | form of name | <https://collectionstrust.org.uk/resource/reference-author-editor> |
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| Reference association | term source | <https://collectionstrust.org.uk/resource/reference-association> |
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| Reference details | — | <https://collectionstrust.org.uk/resource/reference-details> |
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| Reference note | — | <https://collectionstrust.org.uk/resource/reference-note> |
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| Reference number | — | <https://collectionstrust.org.uk/resource/reference-number> |
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| Reference publication date | standard format | <https://collectionstrust.org.uk/resource/reference-publication-date> |
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| Reference publication place | — | <https://collectionstrust.org.uk/resource/reference-publication-place> |
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| Reference publisher | — | <https://collectionstrust.org.uk/resource/reference-publisher> |
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| Reference title | — | <https://collectionstrust.org.uk/resource/reference-title> |
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| Reference type | term source | <https://collectionstrust.org.uk/resource/reference-type> |
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| Catalogue number | — | <https://collectionstrust.org.uk/resource/catalogue-number> |
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| Document location | term source | <https://collectionstrust.org.uk/resource/document-location> |
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## Amendment history (changes to the catalogue)
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| Unit | Constraint | Definition |
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| Unit of information added | term source | <https://collectionstrust.org.uk/resource/unit-of-information-added> |
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| Amendment history authoriser | form of name | <https://collectionstrust.org.uk/resource/amendment-history-authoriser> |
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| Unit of information scheme | term source | <https://collectionstrust.org.uk/resource/unit-of-information-scheme> |
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| Information source | form of name | <https://collectionstrust.org.uk/resource/information-source> |
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| Recorder | form of name | <https://collectionstrust.org.uk/resource/recorder> |
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| Recording date | standard format | <https://collectionstrust.org.uk/resource/recording-date> |
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